REPORTS TO: Contracts Manager
RESPONSIBLE FOR: Site Operatives
The role of a Site Logistics Manager is to oversee and work with various office and site-based supervisors/operatives to plan, organise and implement the company’s logistical, Security and Waste Management services on its construction logistics projects and in doing so, be responsible for the due- diligent delivery of these service’s in a professional manner, (whilst possibly working to very demanding deadlines).
The role also requires that the management of the project within the Logistics managers control is in accordance with the company’s standards manual, and as such be expected to ensure that this as a minimum standard is attained at all times.
It involves working closely and effectively with a team that may comprise of all (or any) of the following: Site Operatives, Buyer, Client , Sub-Contractors on site, Contracts Manager, Quantity Surveyor / Commercial Management, I.T. Manager, Traffic & Operations Manager, QHSE Manager, Head of Security, Human Resources Manager, Health, Safety & Environmental Management
Being responsible of the project to the project completion and subsequent final account meetings.
Understanding and being able to produce reports (both internally and externally) of sufficient quality to represent / portray the company in a professional manner at all times.
Working closely with the companies Quantity Surveyor to ensure the financial performance of the project is closely monitored and analysed on a regular / ongoing basis.
Being fully aware of the projects scope, and ensuring that its requirements are met / conducted and provided within the budgetary constraints of the company.
Understanding the scope of service on our projects and monitor our client’s specific needs & requirements to ensure these are fulfilled, examples of which are; purposefully communicating with the client on a
regular basis, gaining regular feedback on the quality of the companies service and identifying specific areas which may improve the service
(or perception of service) to the client.
Representing the company at all times (For example – Site & maybe senior management meetings, client financial and progress/review meetings).
Managing of the project/s under the responsibility of the Contracts Manager (in conjunction / with the support of the team mentioned above) whilst also ensuring that all necessary internal documentation is produced / distributed / actioned.
Planning and management of each projects resource requirements
Having detailed knowledge of the individual scope to each project under the control of the Logistics Manager, and any ‘risk areas’ that form part of that scope. / Ensuring that a formal ‘handover’ meeting takes place with his Surveyor and Contracts manager – as a minimum, and all necessary tools / information required is gained to effectively control each project.
Ensuring supervisors & operatives are familiar with the individual specifics of each project, sufficiently to effectively manage each project.
Managing of the overall implementation and performance of the
company’s services (with the Contracts manager).
Managing and monitoring of each project’s financial expenditure against company budgetary targets and constraints – in conjunction with the project surveyor / Contracts Manager.
Reporting projects financial expenditure against company budgetary targets (initiated by the project surveyor)
Ensuring that communication is maintained to the client, (meetings, reports and electronic media).
Ensuring that effective communication is in place internally between all office and site-based staff to maintain an efficient and good working practice.
Ensuring that the quality standards of the company are enforced to an acceptable level and fully understood and implemented by the site operatives.
Ensuring that the health, safety & environmental standards of the company are enforced to an acceptable level and fully understood and implemented by the site team.
Attend (and possibly lead) various meetings (internal / client driven /
progress / financial)
Present to the Director each monthly project management report for review / comment.
producing a weekly site report to the Contracts Manager
Essential Desirable Proven Logistical Management Experience Commercial awareness and knowledge of the Construction
Good administrative skills and attention to detail. Excellent verbal and written communication skills SMSTS First Aid Certificate Must have working knowledge of computer systems,
word processing and spreadsheet applications
Flexibility and adaptability to juggle a range of different
tasks and to work extra hours to meet deadlines
Confident and ability to deal with people at all levels Wiliness to undertake further development and
training as and when required
Excellent IT skills, including knowledge of word, excel,
Good time management and organisational skills Excellent telephone manner and customer service skills Previous experience with working with people at all
levels eg Clients, Directors and departmental managers
Leadership skills and experience in managing people
within a busy environment
Able to work